- Coordinate and schedule meetings, workshops, and other project-related events, ensuring availability of participants, booking meeting rooms, and providing logistical support.
- Prepare and distribute meeting agendas, materials, and minutes, capturing key discussions, action items, and decisions.
- Assist in the maintenance and organization of project documentation in project document repository, including project plans, status reports, meeting minutes, and other related materials.
- Support the onboarding of new project team members, ensuring they have access to the necessary tools, systems, and project documentation.
- Assist in the preparation and distribution of project communication materials, such as presentations, progress reports, and updates to stakeholders.
- Assist in supporting procurement process.
- Maintain up-to-date contact lists, distribution lists, and project Sharepoint site.
- Collaborate with PMO members to identify and implement administrative efficiencies within the PMO.
- High school diploma or equivalent; additional certification or training in project management or administration is a plus.
- Proven experience in an administrative or support role, preferably in a project management or PMO environment.
- Strong organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
- Excellent written and verbal communication skills, with attention to detail and accuracy.
- Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with project management tools and software is desirable.
- Ability to work collaboratively in a team environment and interact effectively with stakeholders at various levels.
- Strong problem-solving and decision-making skills.
- Proactive mindset with a focus on continuous improvement.
- Ability to maintain confidentiality and handle sensitive information with professionalism.
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Administrator - Associate - Project Management Office - IT - Hong Kong, 香港 - Hong Kong Exchanges and Clearing Limited
描述
Company Introduction:We're home to Asia's most dynamic and vibrant capital markets.
Connecting capital, ideas, inspiration and innovation for deeper, more diverse and liquid global capital markets; providing greater choice and opportunity for our customers, each and every day.
HKEX is a purpose-driven company. Our commitment to the long-term development of our business and our markets is articulated in our purpose: "To Connect, Promote and Progress our Markets and the Communities they support for the prosperity of all."
Job Summary:
We are seeking a detail-oriented and organized individual to join our team as a PMO Administrator. In this role, you will provide administrative support to the Project Management Office (PMO) by assisting in various project-related activities, maintaining project documentation, coordinating meetings, and ensuring effective communication within the PMO and with stakeholders.
Job Duties:
Responsibilities:
Location:
HK-ONE ES 10/F
Shift:
Standard - 40 Hours (Hong Kong SAR)
Scheduled Weekly Hours:
40
Worker Type:
Permanent
