- Manage the CRO's and a subset of their Hong Kong based direct staff's calendars and coordinate all internal and external scheduling requests.
- Organize various internal and external meetings including departmental, regional, global, and country-level meetings in an efficient, professional manner within tight timeframes and minimum guidelines given.
- Act as a liaison for the Executive Leadership Committee offices, ADEC offices, and other key internal stakeholders.
- Manage all travel related administration, including, but not limited to all travel related requests, prepare travel itineraries; reconcile travel expense reports and submit in a timely fashion.
- Provide support to the team e.g. staff on-boarding/off-boarding arrangements and other I.T. / O.S related tasks.
- Partner with other administrative staff to coordinate and prepare for meetings.
- Handle confidential information and interacts with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings.
- Perform miscellaneous and adhoc tasks tangentially connected to work (e.g. visa administration) with strong sense of responsibility and ownership.
- Facilitate interdepartmental communication and manage special projects, as necessary.
- A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside of the company at all times.
- Highly motivated, reliable and trustworthy individual who can represent the executive office and the team in a professional manner at all times.
- Impeccable attention to detail with a strong sense of urgency and the ability to work independently on assignments with minimum supervision and/or guidance.
- Ability to deal with a high level of ambiguity and utilize sound business judgment.
- Great organizational skills, a strong bias for action and the ability to multitask effectively.
- Ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and be able take effective action.
- Strong track record of being a team player within a large scale fast-moving and process-driven environment.
- Excellent communication (written and verbal) and interpersonal skills.
- Flexible, with the ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
- Demonstrate strong values-based judgment and collaborative spirit to work across levels of the organization
- You obsess about customers, listen, engage and act for their benefit.
- You think big, with curiosity to discover ways to use your agile approach and enable business outcomes.
- You thrive in teams and enjoy getting things done together.
- You take ownership and build solutions, focusing on what matters.
- You do what is right, work with integrity and speak up.
- You share your humanity, helping us build a diverse and inclusive work environment for everyone.
- Degree holder with a minimum of 8 – 10 years of experience in Financial Services industry, preferably a sizeable, multinational, and/or global company with senior stakeholder engagement experiences
- Preference for those who have strong track record supporting C-suites executives.
- Mature and well organized with excellent sense of work prioritization.
- Ability to work under pressure and meet tight deadlines, as well as to be global minded and culturally sensitive to work with counterparts in other regional and global offices.
- Tech-savvy and agile with knowledge and experience dealing with a variety of different systems such as Concur, WorkDay.
- Prefer familiarity and experience using Microsoft Office (i.e.) Word, Excel, PowerPoint etc.
- Fluency in both written and spoken English. And another Asian language, preferably Cantonese.
- A competitive salary and benefits packages.
- A growth trajectory that extends upward and outward, encouraging you to follow your passions and learn new skills.
- A focus on growing your career path with us.
- Flexible work policies and strong work-life balance.
- Professional development and leadership opportunities.
- Values-first culture
We lead with our Values every day and bring them to life together. - Boundless opportunity
We create opportunities to learn and grow at every stage of your career. -
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Executive Assistant - Hong Kong, 香港 - Manulife
描述
Job Description
The opportunity
Manulife Regional Office is currently seeking an Executive Assistant (EA) for providing administrative and office management support to the Chief Risk Officer (CRO), Asia Segment. This position will be reporting directly to the CRO, Asia Segment. The successful candidate will be responsible for managing the CRO's calendar, travel, all of the Risk related committee meetings, and be able to communicate and collaborate with all levels of the organization, inclusive of global, regional, country level executives, as well as other stakeholders, i.e. Board Members, Industry Organizations, Professional/Executive Societies, etc. The EA will be required to manage multiple projects and requests simultaneously, while exhibiting poise and maturity in dealing with sensitive information. The ideal candidate will thrive in a fast-paced environment and take pride in solving problems while being able to anticipate situations that require action and act with urgency and an 'own it' mindset.
On the job you will:
Preferred Attributes:
What motivates you?
We are looking for someone with:
What can we offer you?
Our commitment to you
About Manulife and John Hancock
Manulife Financial Corporation is a leading international financial services group that helps people make their decisions easier and lives better. With our global headquarters in Toronto, Canada, we operate as Manulife across our offices in Asia, Canada, and Europe, and primarily as John Hancock in the United States. We provide financial advice, insurance, and wealth and asset management solutions for individuals, groups and institutions. At the end of 2022, we had more than 40,000 employees, over 116,000 agents, and thousands of distribution partners, serving over 34 million customers. At the end of 2022, we had $1.3 trillion (US$1.0 trillion) in assets under management and administration, including total invested assets of $0.4 trillion (US $0.3 trillion), and segregated funds net assets of $0.3 trillion (US$0.3 trillion). We trade as 'MFC' on the Toronto, New York, and the Philippine stock exchanges, and under '945' in Hong Kong.
Manulife is an Equal Opportunity Employer
At Manulife/JohnHancock, we embrace our diversity. We strive to attract,developandretaina workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin,colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.
It is our priority to remove barriers toprovideequal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent withapplicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact .
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