- Calendar management & support for Executives & VP's
- Taking meeting minutes
- Organization of documentation
- Contract support and calls for tenders
- Responsible for establishing an engaging and productive office environment, and positive interactions with all visitors & staff in HK office
- Uses discretion, judgement and knowledge of organization to facilitate the management's activities
- Help schedule & execute small and large group events (departmental parties, catered events etc.), requiring independent discretion without close supervision, and report and escalate in time
- Ordering & maintaining office supplies including snacks and drinks
- Help manage conference room reservations
- Manage the office leases and expenses of APAC offices
- Making sure office and conference rooms are tidy before leaving for the dayCoordination of office users' request:
- Travel
- Meeting organization and support logistics
- Event Planning and support logistics
- Office expense reporting - Bachelor's Degree in Administration, similar field, or equivalent experience is preferred
- 5+ years of experience in an administrative, organizational or other detail-oriented function, as an Executive Assistant
- 3+ years as an Office Manager/ Administrator
- Experience in working with diverse and multicultural stakeholders across time zones
- Highly-organized, energetic and a fast learner
- Experience maintaining confidential information
- Excellent communication skills: written/grammar/spelling, verbal (formal and informal), listening and talking
- Experience with Microsoft tools, including the ability to schedule, track, report and follow-up using these tools
- Experience with Outlook calendaring is required
- Experience with SharePoint is a plus
- Experience with a Global Travel Platform is a plus
- Travel required is expected to be less than 5% and on as as-needed basis, but may increase over time as the business needs evolve
- Notary Public preferred, not required
- Proficiency in both English and Chinese languages essential
- Creative, flexible and solutions oriented
Executive Assistant - Hong Kong, 香港 - Vantage Data Centers
描述
About Vantage Data Centers
Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another's experience.
Vantage Data Centers powers, cools, protects and connects the technology of the world's well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.
Position Overview
The Office Manager will be a hands-on support person who engages with literally every person in the Organization. The ideal candidate will possess outstanding multi-tasking abilities, communication, and teamwork as well as the ability to keep up in a fast-paced working environment. The successful candidate should be able to demonstrate previous successful/positive customer service encounters.
We are seeking an experienced and dynamic professional with a proven track record and experience as an Executive Assistant to C-Level Executives & VPs and covering the office management in APAC. The successful applicant will be driven and results-focused with a "can do attitude."
Essential Job Functions
Job Requirements
We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other's strengths and respecting each other's weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.
Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.
Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.
Vantage Data Centers is an Equal Opportunity Employer
Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.