- Main point of contact for all reception duties and office administration tasks, including replenishing office supplies and coordinating maintenance with all internal and external stakeholders and clients.
- Build and maintain good relationships with internal and external stakeholders.
- Organize and provide support for company meetings, events, workshops, and team-building activities.
- Assist in coordinating travel arrangements and visa applications for management and employees.
- Manage sales and vendor POs/invoices through internal and external platforms.
- Enter data updates and generate reports from the internal CRM/Sales database.
- Create and maintain client records in the system.
- Manage filling, data entry, and preparation of materials for events/meetings.
- Coordinate sales and marketing activities with all stakeholders,
- Support various ad-hoc projects as requested by the management team.
- Proven experience in office administration and support roles, preferably within the pharmaceutical or healthcare industry.
- Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Excellent communication and interpersonal skills, with fluency in English and Cantonese.
- Strong organizational abilities with keen attention to detail and accuracy.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Proactive and resourceful, with a positive attitude and willingness to take on new challenges.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Professional development and career advancement
- Employee recognition and rewards
- We plan to set you up for success
- If your application is successful and your profile is a match, our recruiter will reach out to you directly and engage you in the first conversation regarding this role.
- The next step is a virtual conversation with the hiring manager.
- The final step is a panel conversation face to face with the extended team and General Manager.
Administrative Assistant - Hong Kong, 香港 - Galderma
描述
With a unique legacy in dermatology as well as decades of cutting-edge innovation, Galderma is the pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that spans the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermo-cosmetics, and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ – the skin – meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin we're in shapes our lives, we are advancing dermatology for every skin story.
We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.
At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.
We are currently seeking a detail-oriented Administrative Assistant to join our team in Hong Kong. As an Administrative Assistant, you will play a crucial role in providing administrative support to ensure the smooth functioning of our office operations. The ideal candidate will be proactive, resourceful, and possess excellent communication skills.
Key Responsibilities
Skills & Qualifications
What we offer in return
We are committed to providing a competitive and attractive salary package along with addition benefits such as:
You will also be working for an organisation that embraces diversity & inclusion. We believe we deliver better outcomes by reflecting the perspectives of our diverse customer base.
Next Steps
Our people make a difference.
At Galderma, you'll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.