- Provides expert secretarial and administrative support for assigned executives, e.g. calendar management, travel scheduling/arrangements, processing of expense claims and carrying out any ad hoc tasks as needed.
- Plans and schedules meetings, conference calls, offsite or in-house conferences involving key executives. Coordinates logistics for these meetings and conferences with minimum supervision, e.g. quarter-end meetings, pre & post meetings, etc.
- Gathers and compiles data required for presentation materials. Provides support and assistance to the team in preparing the presentation materials.
- Acts independently in referring matters to other executives for appropriate actions.
- Coordinates with other secretaries of the functional heads and Head of Business Units on administrative and functional details.
- Prepares annual forecast and budget submission for the department, as directed.
- Maintain strong link with executives and EAs, e.g. Corporate, Asia Regional Office and Business Units.
- Ad hoc projects follow up, as directed.
- Reading and reviewing incoming emails, corresponding on behalf of the manager as necessary and within their scope of jobs.
- Understand executives' priorities, deadlines, milestone dates and projects in order to prioritize scheduling, email management, set reminder and follow up accordingly.
- Follow up meeting materials are ready prior to meetings and conferences, ensuring meetings are well planned and effective.
- Check/review all expense report, payment requests, agreements prior to CFO's approval including travel expenses reports via Concur or SNAPs, and any agreements/documents for authorized signers.
- Be a well experienced executive secretary who has the ability to professionally manage a multitude of responsibilities
- Applies expert knowledge in travel arrangements and visa applications
- Possess approachable personality with an ability to work well in a team environment and be flexible on constant changes
- Have proven experience on handling logistics of offsite or in-house full day conferences with minimum supervision
- Degree holder with solid relevant experiences
- Able to work independently and be detail-oriented
- Strong interpersonal and communication skills
- Must be well-organized and strong sense of urgency and problem-solving skills
- Ability to act with integrity, professionalism, and confidentiality
- Comfortable in multitasking and can provide efficient results
- Proficient computer skills including Word, Excel, PowerPoint, and Outlook
Executive Secretary - Hong Kong, 香港 - Sun Life
描述
Vous êtes unique, comme le sont votre parcours, votre expérience et votre façon de voir les choses. Ici, on vous encourage et on vous motive à donner le meilleur de vous-même, et on vous donne les moyens de le faire. Vous travaillerez avec des collègues dynamiques – experts dans leur domaine – qui sont impatients de partager leurs connaissances avec vous. Vous aurez des gestionnaires inspirants qui vous aideront à développer votre potentiel et à atteindre de nouveaux sommets. Chaque jour, vous aurez de nouvelles occasions de rendre la vie de nos Clients plus radieuse – ils sont au cœur de tout ce que nous faisons. Découvrez comment vous pouvez faire une différence dans la vie des gens, des familles, des collectivités – ici et partout dans le monde.
Description de poste :
The role of Executive Secretary will provide full range of secretarial and administrative support to assigned executives.
Job description
Preferred skills
Qualifications
Catégorie d'emploi :
Services administratifsFin de l'affichage :
29/04/2024