Executive Administration OfficerPermanent contractHong Kong, Hong Kong - Société Générale Assurances

    Société Générale Assurances
    Société Générale Assurances Hong Kong, 香港

    1周前

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    Permanent contract
    描述

    Executive Administration Officer

    Permanent contract|Hong Kong|Legal / Tax / Insurance

    Executive Administration Officer

  • Hong Kong, Hong Kong
  • Permanent contract
  • Legal / Tax / Insurance

    • Responsibilities

    Reporting: This role will report to the Regional Head of CPLE

    Responsibilities: The main duties of the Executive Administration Officer is to:

    1. Assist the Head of Compliance / CPLE Exco members in their administrative tasks

  • Manage scheduling for the Head of CPLE
  • Whenever required, draft, review and send communications on behalf of CPLE
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
  • Answer and respond to phone calls, communicate messages and information to the Head of CPLE
  • Prioritize emails and respond when necessary
  • Coordinate travel arrangements and expense declarations for the Head of CPLE and CPLE Excos / assist other CPLE staffs when needed
  • Maintain various records / sharefolders / drives and documents for CPLE
  • Ensure proper filing/sharing of correspondence from regulators
  • Regularly review paper files in off-site storage and remove upon storage period
  • Identify pro-actively tasks that can be simplified / automated.

    • 2. Monitor the CPLE administrative framework and community

  • Help monitor CPLE Headcount and budget
  • Monitor contractor invoicing and liaise with account payables as needed
  • Perform GPS controls as relevant
  • Propose ideas to strengthen monitoring/ information sharing around regular governance scheduling / upcoming trainings / transversal processes
  • Help organize the content of seminars / townhalls
  • Animate CPLE community and help promote a strong corporate culture
  • Ensure clean desk policy and send appropriate reminders as needed.

    • Profile required

    The successful candidate should have at least a high school diploma and the following skills:

  • Good written and verbal communication skills
  • Time-management skills
  • Ability to pay attention to detail
  • Organization skills
  • Ability to multitask
  • Basic understanding of frequently used computer software and programs, such as Microsoft Office
  • Interpersonal skills
  • Curious mindset

    • BEHAVIORAL SKILLS:

  • Innovation - Simplification: I make things & ideas simple
  • Team Spirit - Open mindset/Respect: I listen and share my views and my expertise in an open mode
  • Responsibility - Empowerment and Accountability: I give my team the autonomy to make decisions at the appropriate level
  • Commitment - Exemplarity: I embody the Group's values
  • Client - Client focus: I put long-term relationship with our clients/internal partners at the center of our actions, whatever my position
  • Team Spirit - Synergies: I make developing synergies a priority

    • Previous experience as an executive assistant and/or knowledge of Societe Generale would be a plus.