Senior Secretary - Hong Kong, 香港 - AIA

    AIA
    AIA Hong Kong, 香港

    2周前

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    描述

    At AIA we've started an exciting movement to create a healthier, more sustainable future for everyone.

    Sound like you? Then read on.

    About the Role

    The position is responsible for providing secretarial / administrative support at departmental or divisional level for investment team.

    Roles and Responsibilities:

  • Provide full secretarial and administrative support to supervisor/department
  • Accurately maintain and monitor diaries
  • Handle and screen phone calls and answer enquiries
  • Meeting/Teleconference/Video Conference arrangement
  • Handle filing and maintain proper records
  • Travel and accommodation arrangement
  • Expense claim and expense management
  • Prepare management reports, approval memos and presentation materials
  • Support admin duties such as order stationary, organize office event, general maintenances, etc.
  • Act as coordinator for department activities and people movement including on-on-boarding and exit, etc.
  • Serve as back-up for other secretaries if necessary
  • Perform ad-hoc projects and tasks when required

    • Minimum Job Requirements:

  • Diploma or Degree holder
  • Minimum 5 years' solid secretarial/administrative experience, preferably in reputable financial institutions
  • Proficiency in MS Office, Chinese Word Processing, Excel and Powerpoint;
  • Good command of spoken and written English and Chinese;
  • Good interpersonal and communication skills;
  • Mature, strong sense of responsibility and able to work independently.