The Hong Kong University of Science and Technology

Assistant Officer (BB-AA78E)

Found in: Neuvoo Bulk HK

Description:

The University is inviting applications from administrative professionals to join the Internal Audit Office (IAO) to provide administrative support to the team. The Assistant Officer will report to the Director of Internal Audit. The appointee will be responsible for the following tasks:

- Organize meetings, calendar and travel management for the Internal Audit team.

- Edit and format official documents, and provide clerical and administrative support to the office activities, special projects and events. These administrative duties include but are not limited to:

  • Maintain IAO website (e.g. work on layout, post materials, etc.);
  • Format and distribute meeting agendas and other documents;
  • Maintain electronic and paper files of internal audit projects and other department projects through audit management software and electronic document management tool;
  • Maintain the register of audit recommendations for appropriate follow up activity;
  • Assist the Director in tracking department expenses for budget control purposes; and
  • Prepare audit project performance feedback (KPI) survey via Qualtrics and consolidate survey results for reporting.
  • Applicants should have at least a bachelor’s degree with experience in secretarial or administrative work preferred. They should be confident, proactive, highly organized and be able to work both independently as well as in a team environment. They should pay keen attention to details and quality together with proficiency in MS Office (Word, Excel, PowerPoint) and Outlook. Excellent communication and interpersonal skills plus good command of written and spoken English and Chinese are required. (Duration: 2 years, renewable)

    Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

    Please apply on or before: 16 February 2021.

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