Monitors department operations and procedures related to budget, financials, personnel, information management, filing systems, requisition of supplies, and other administrative services.
Monitors business unit expenses and budget. Researches and resolves expense concerns to ensure accurate reporting and payment including referral bonus, buy-out cost reimbursement by working with Finance and Payroll Team. May assist in developing operating budget by preparing historical
summaries or researching costs.
Reviews work processes to ensure compliance with business standards and to identify work improvements. Works with others to develop improvements to create timely and efficient workflow for the department.
Maintains appropriate records to support the business unit. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of departmental records.
Train departmental employees on use of software applications and pertaining technology, including guiding Hiring Manager to raise and approve job requisitions, and assisting on-site staff on performance review and self-service systems.
Coordinates interview arrangements, meetings and events for the unit. Prepares and ensures availability of materials and rooms to support the event or meeting objectives.
Reviews and maintains contract file appropriate for the business. May negotiate contracts and terms with potential candidates and outside vendors.
Interprets policy and procedures for the assigned department.
No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or training to coworkers. May coordinate work and assign tasks.
Other duties may be assigned.
Bachelor's degree with minimum 3 years of related experience.
Experience in facilities management or properties management field is highly preferred.
Ability to adapt to a fast-paced environment and interact with various stakeholders including business leaders, hiring manager and on-site staff.
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
Ability to effectively present information to an internal department and/or large groups of employees.
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
Strong proficiency of English, Mandarin and Cantonese