Alibaba Group Holding Limited

蚂蚁集团 Administration Specialist WorldFirst (BB-20BDA)

Found in: Neuvoo HK

Job Description
Oversee facilities managementOversee and coordinate outsourced service staff and external vendors to ensure quality of service, timeliness of response, and resolution• Ensure facilities operation staff are treated in a fair and equitable manner.• Identify any additional staffing needs in the areas of Facilities and Office Services• Respond to issues & emergencies, perform root cause analysis to determine underlying reason• Coordinate with building management to leverage lease agreement to full potential• Develop and oversee preventative maintenance programs to maximize facilities reliability and operation effectiveness• Maintain asset register and manage administrative assets and equipment. Ensure correct recorder is maintained on the company’s asset tracking system• Review property insurance in compliance with master policy• Work closely with HQ Admin and Workspace Mgt teams for ad hoc projects and system setup/improvement Maintains quality service by establishing and enforcing organization standards;• Establish and maintain a database of policies, standards and procedures to ensure employee satisfaction and internal efficiency• Measuring results against standards and making adjustments as needed• Collect, analyze and review operational data to ensure compliance with all building codes, health & safety, environmental and risk management policies and other company procedures• Plan and implement operations ticketing system and document & data retention methods and processes • Take a long-term view and propose organizational process or policy changes Work with Procurement to review vendor contracts and proceed procurement through cost-effective bids and negotiates with suppliers to meet quality, delivery, and cost objectives;• Source, research, contact and screen new vendors• Review and evaluate vendor quotation/bid based on cost/benefit analysis• recommend the award of contract in a fair and unbiased manner based on quality, delivery and cost objectives;• Review vendor contracts with upper management, legal and finance teams;• Continually manage relationships with vendors, review and evaluate the business need to change terms and source new vendors as necessary for maximum efficiency;
Job requirements
•Relevant experience in administrative support preferred •Good command of written and spoken English and Mandarin•Strong problem-solving skills are required.•Good interpersonal and communication skills•Willingness to learn and to work with others.•Capacity for differentiated thinking, strong work ethic,•Able to work independently with strong sense of responsibility
Work Experience

calendar_today1 day ago

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location_onHong Kong

work Alibaba Group Holding Limited

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