In Asia Pacific, BNP Paribas is one of the best-positioned international financial institutions with an uninterrupted presence since 1860. Currently with over 17,000 employees* and a presence in 13 markets, BNP Paribas provides corporates, institutional and private investors with product and service solutions tailored to their specific needs. It offers a wide range of financial services covering corporate & institutional banking, wealth management, asset management, insurance, as well as retail banking and consumer financing through strategic partnerships.
Worldwide, BNP Paribas has a presence in 73 markets with more than 196,000 employees. It has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. Asia Pacific is a key strategic region for BNP Paribas and it continues to develop its franchise in the region.
BNP Paribas offers you an exciting career in an international business environment that is fast-paced, diverse and focuses on creating high-value relationships with our clients. We offer competitive salary and benefits, as well as a working environment where you’re valued as part of the team.
The candidate will be in charge of supporting the Chief Operating Officer (“COO”) of BP2S HK. Responsibilities will include third-party outsourcing / insourcing governance & compliance, monitoring of procurement activities, co-ordination & tracking of recharges & other expenses and general corporate governance & administration activities. The candidate will also provide business support in respect of transversal projects.
Outsourcing / Insourcing Governance & Compliance: Local correspondent in relation to BP2S HK outsourcing / insourcing compliance Responsible for organizing the governance around outsourcing, including but not limited to designing and implementing procedures and policies, organizing outsourcing committee meetings, and coordinating annual outsourcing reviews Ensuring that BP2S HK has clear records of all outsourced / insourced activities Ensuring outsourced process owners follow the outsourcing procedures diligently, respecting the ongoing monitoring requirements Coordinating and following up on the validation of outsourcing arrangements and SLA reviews with different stakeholders (e.g. Compliance, Legal, Finance, Tax, Risk ORC, OPC, IT Management etc...) Performing control tests and maintain records of risk assessment profile for each outsourcing arrangement
Service Level Agreements (“SLA”): Keeping records of all SLAs between BP2S HK and third parties (excluding Clients) Ensuring that BP2S HK has a clear record of all SLAs, that SLAs are reviewed on a regular basis, are kept up to date & comply with group requirements
Monitoring of Procurement Activities: Responsible for the overall coordination of the hiring of consultants, auditors & other vendors within BP2S HK (coordination / IT approval requests, cost center booking, contract updates...) Supporting the procurement team in implementing new processes and procedures within BP2S HK to comply with group requirements Assisting business managers throughout the lifecycle of vendor engagement (RFP, contracting, consultants’ onboarding etc.) to ensure they follow the procurement policy diligently Ensuring all required documents for each procurement are received and properly recorded Ensuring that BP2S HK has a clear mapping of all vendor contracts and that such contracts and supporting documents are properly stored Liaising with various stakeholders to facilitate physical access and IT equipment for consultants & other vendors as appropriate during the onboarding phrase
Recharge Monitoring & Co-ordination of Invoice Payments Providing administrative support relating to invoice payments & inter-company recharges Ensuring such payments are approved by the appropriate business partners Monitoring year to date expenses & intercompany recharges against budgets & other agreed amounts
Personal Data Protection Acting as the local single point of contact (“SPOC”) for personal data protection matters, including GDPR
General Corporate Governance & Administration: Local correspondent for the group directory (RefOG). Conduct regular reviews to ensure accuracy of data in RefOG Maintaining and updating records on BP2S HK’s delegation of powers and authorized signatories Maintaining up-to-date SharePoint sites to ensure information and supporting documents for the responsible matters are accessible and retrievable by business managers Coordination of annual drills and regular independent assessments on Deposit Protection Board (“DPB) requirements Involvement in review and implementation of various transversal procedures (e.g. incident management procedure, record management procedure etc...) for BP2S HK Assisting with coordination of Provisions Committee meetings
Other projects and support to the COO: Providing business support in coordination, planning and control of transversal projects as required, including (but not limited to): Supporting the COO with performance management related topics for BP2S HK. Implementation and monitoring of governance under the COO’s mandate Within the framework of the Emerald program, providing support for the streams under the COO’s scope of responsibilities
Specific Qualifications and Attributes Required At least 7 years of professional experience preferably in Securities Services Strong analytical skills in the context of Operations is important Strong project management, problem solving and organizational skills Strong sense of ownership and ability to work independently