Description:

Responsibilities:

Frontline Reception: 

• Perform day to day receptionist duties and provide general administrative support, including but not limited to screening and directing incoming phone calls and mail, greeting visitors in a professional and courteous manner
• Assist with scheduling, coordination, and registration of guest visits
• Arrange and keep track of building and office access cards
• Handle office administration duties such as meeting room reservations, room preparation, mailing and various courier arrangements 

General Administration:

• Coordinate events, both internally and externally
• Manage office, pantry and facilities, their maintenance and related supplies
• Courier arrangement of confidential/sensitive documents and computer peripherals to new joiners and other offices, and follow up on their safe arrival to intended destinations
• Arrange schedules and duties of security personnel
• Perform other ad-hoc administrative tasks as required

Qualifications: 

• 3+ years of reception and/or general administration experience
• Excellent telephone manner, polite and professional in your approach
• Fluency in English and Cantonese
• Strong interpersonal and communication skills
• Basic working knowledge of Google Docs, Google Sheets and/or Microsoft Office Suite
• Ability to take charge, multitask, be flexible and responsive to requests
• Attention to detail, proactive and resourceful
• Good team player