Morgan Stanley

Regional CS Admin / Office Manager (BB-DD64B)

Found in: Neuvoo Bulk HK

Description:

Job Level

:Manager

Description

Our Firm
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 1,200 offices in 43 countries. 

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture. 

Our Department
Corporate Services provides best-in-class commercial services for the Firm and our employees to enable productivity, efficiency and an enhanced employee experience. We deliver standardized services which can be scaled globally and delivered locally. We have over 5,000 staff managing a multi-billion dollar scope of services including Real Estate and Location Strategy; Real Estate Portfolio and Transaction Management; Property Management; Corporate Travel; Corporate Security & Investigations; Corporate Information Management; Regional Client Services; and Office of the COO.

Job Summary
The department administrator will join the Management Team in Corporate Services (CS) Division and will be responsible for secretarial duties to the department head and administrative support for the CS Asia region.

Primary Responsibilities and Duties
• Provide secretarial / administrative support to the Department Head, COO and Executive Directors of Asia including calendar management, meeting coordination, travel arrangement and expense report preparation
• Manage Admin support team across CS Asia offices
• Formulate general office procedures; document and communicate policies, announcements and general information for distribution across the division
• Manage daily operational procedures, including the maintenance of divisional email groups, staff travel/ holiday database, general maintenance of office equipment, and delegation of tasks to secretarial team
• Coordinate departmental events, workshops, seminars and staff activities
• Maintain organizational charts and headcount files
• Organise and manage hotel accommodations, logistic arrangement for visitors and events for the team when necessary
• Oversee the purchasing of office equipment and supplies to control the expenses
• Manage IT equipment and software inventory
• Direct the set-up of new hires, and the transfer or termination of existing staff
• Coordinate with Move Management, IT and Property Services to initiate, manage and track all the related technology requests
• Assist in preparing the annual accrual budget for the department

We Offer:
• Competitive salary and bonus
• Expansive health benefits coverage
• Access to a wide range of work/life suite of services covering family care, elder care, education, shopping discounts, financial products, health & wellness
• Access to an extensive career development and training resources both online and through custom training programs in each department
• Participation in relationship-building and educational sessions across different teams in the department 
• Be a part of various teambuilding and social activities such as virtual team socials, holiday celebrations, Quiz Night fundraisers, etc…
• Flexible work schedules (dependent on role & job responsibilities)
• A culture that values Diversity & Inclusion through employee networks, event programming, access to continuing education and awareness 
• A culture that encourages mobility within the firm, finding new opportunities that help you grow your career
• Opportunities to Give Back (one of our core values) through volunteer events and charitable contributions

Qualifications

Requirements
• Minimum of 8 years or above experience in office administration, with 2 years or above supervisory experience, preferably within banking industry
• Excellent communication skills – verbal, written, interpersonal and presentational
• Leadership skills: proactive thinking, collaboration and problem-solving abilities
• Ability to work well in a fast-paced environment, take initiative and demonstrate professional competence
• Self-motivated, mature individual who is well organized, detailed oriented with ability to work well in a team
• Proficient in Microsoft Office Outlook, Word, Excel, Power Point and general IT skills

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